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In order to reduce fossil energy consumption, electric mobility is a key component of creating sustainable transportation. Not only is the transport sector responsible for 30% of total EU CO2 emissions (72% of which are from road transport), but the rate of emission reductions has also slowed down. Other sectors, such as energy, agriculture, forestry, fisheries and housing, have significantly reduced their CO2 emissions since 1990, while the transport sector's CO2 emissions are higher today than in 1990 due to the ever-increasing role of mobility in our lives (European Parliament, 2019). 

One solution to reduce transport-related CO2 emissions is electric mobility. Due to their longer lifespan and lower operational costs, electric vehicles can be financially beneficial. Fleet solutions facilitate the diffusion of electric vehicles rapidly and successfully into the market. Additionally, facilities to charge the electric vehicles are mandatory (Proff, Fojcik 2016, p. 128).

The main goal is to diffuse electric mobility for environmental reasons. The overall vehicle population can be reduced by building up electric fleets. Plus, using electric fleets provides opportunities for companies and cities to create an innovative image and to test new technologies. The limited range of electrically driven vehicles is often less of an issue for company- and city-operated vehicles, as shorter distances are primarily covered. Fleet applications offer excellent opportunities for fast and successful diffusion of electric vehicles into the market, particularly since e.g. around 60 % of annual new car registrations in Germany are accounted for by companies and the self-employed. After their first commercial use, the vehicles are usually transferred to the used car market after a few years. Electric fleets for companies are thus a catalyst for the wider potential market diffusion of electric vehicles.


The main goal of fleet electrification is to reduce local air pollution by reducing the emissions of a fleet. Additionally, it can also decrease the fleet's operational costs as well as the noise pollution within a city. Whereas some benefits are likely to be fulfilled with a basic implementation of the solution, the fulfillment of the full scope of potential benefits depends on the functions implemented in a specific project.

Main benefits
  • Reducing local air pollution

  • Reducing GHG emissions

Potential benefits
  • Reducing operation costs

  • Reducing use of fossils

  • Promoting sustainable behavior

  • Improving life quality

  • Promoting sustainable private transport models


Functions help you to understand what the products can do for you and which ones will help you achieve your goals.
Each solution has at least one mandatory function, which is needed to achieve the basic purpose of the solution, and several additional functions, which are features that can be added to provide additional benefits.

Mandatory functions
    Provide electric vehicles

    Vehicles within the fleet, can be e.g. e-cars, e-bikes or e-scooters

    Provide charging stations

    Products, that enable the user/ operator to charge the vehicles within the fleet

Potential functions
    Give access to public charging infrastructure

    Products, that enable the user to access public infrastructures for charging

    Manage fleet

    Products, that enable the management of the fleet including e.g. charging times, ranges and multiple users and vehicles

    Manage enery demand

    Products, that enable a holistic enery management

    Train users

    Products, that enable the user as well as the fleet operator to optimize their usage of the fleet

    Insure the electrified fleet

    Insurances covering the fleet as well as the related infrastructure

    Maintain the fleet

    Services maintaing the fleet and the required infrastructres

    Install charging infrastructure

    Services installing the charging infrastructure according to the local needs

Products offering these functions


Charging apps let drivers of electric vehicles conveniently access nearly the entire public and web-enabled charging infrastructure.

Fleet Management

Comprehensive service portfolio gives fleet managers a constant, real-time overview of all vehicle data so they can optimize operational processes.

Operating Models

There are three different operating models of electric car fleets. These are divided into self-administrated fleets, outsourced fleets and a mixture of the two. The main reasons for outsourcing are the reduction of administrative work, access to expert knowledge/experience and the increase in cost transparency and security through fixed-price offers. The advantages of in-house administration are independence from the service provider, the retention of internal know-how within the company and the preservation of individual processes. In a mixed form of the operator model, only certain services are outsourced, such as driver's license control. In addition, or alternatively, external services can be integrated, such as rental vehicles or car-sharing offers. With centralized administration at one point in the entire company or group, the focus is more on optimization than with decentralized administration by the respective organizational units. Thus, approaches such as the shared use of vehicles are more likely to be considered for central administration.

Different variants are possible when electrifying a fleet, such as:

  • vehicle and battery purchase
  • vehicle purchase and battery leasing
  • vehicle and battery leasing

car sharing: Carsharing as a model for companies. The vehicles can be used both during working hours, e.g. to get to an appointment, and for private purposes. If used during working hours, the vehicles are invoiced via the company account, and if used off-hours they are invoiced privately. In the company context this model reduces the costs incurred due to the elimination of taxi costs and transports needed with company cars. The advantage of sharing a fleet is that the vehicles are used much more often. This increases the mileage and means that fewer vehicles must be purchased.

purchase of charging infrastructue

leasing of charging infrastructure

Cost Structure

Resources needed

1. Staff for planning and implementation:

  • Marketing and communication experts
  • Financial and legal experts

2. Staff for operation:

  • Maintenance and reparation 
  • Fleet management

3. Hardware:

  • Vehicles, charging stations
  • Tools to repair the vehicles (possible subcontractor)
  • Spare parts
  • Spare vehicles

4. Software:

  • Back-end & Front-end for booking system
  • Back-end & Front-end for fleet management system
  • Energy management system

5. Space:

  • Space for vehicles and charging stations

The resources differ concerning fixed and variable costs. An average split of the costs for a company car in Europe split up as the following image indicates:

Stakeholder Mapping

Market Potential

Market Size

About 60% of annual new car registrations in Germany are accounted for by companies and self-employed persons. After some years of business use, the vehicles are transferred to the used vehicle market. That is why electromobility in fleets creates an opportunity to diffuse environmentally friendly vehicles rapidly and successfully into the overall market. 

The development of electric vehicles in previous years has shown a steady growth worldwide - refer to Figure below (Andreas Ahlswede, 2019). However, the share of electric vehicles as a segment of all vehicles is still low. The Figure bellow shows that the share of electric vehicles on the market in Europe was below 2% in 2018, second after China. This statistic includes battery-powered electric vehicles (BEV) as well as plug-in hybrid electric vehicles (PHEV). The share of BEVs is even below 1% (International Energy Agency, 2019). The countries with the highest number of new electric car sales are Norway, Germany and the United Kingdom.

The worldwide number of electric cars in February 2019 was 5.6 Million. Compared to the previous year, this represents an increase of 64 % (Zentrum für Sonnenenergieund Wasserstoff-Forschung Baden-Württemberg, 2019).

Market Development

The annual kilometres travelled by shared mobility (taxi, car-sharing, etc.) accounts for less than 5% of the overall travelled distance of passenger vehicles. According to Bloomberg NEF, this is expected to rise to 19 % of total kilometres travelled by 2040. As mentioned before, mobility fleets provide an opportunity to diffuse electric vehicles rapidly into the market. While only 1.8% of shared mobility fleets are comprised of electric vehicles, by 2040 80% of the vehicles used in fleets are expected to be electric. Furthermore, by 2040 it is expected that the passenger vehicle sales will be 57% electric and 30% of the global vehicle fleet will be electric. The predicted rise of electric vehicle sales is based on the thesis that battery prices are falling, plus emission regulations are getting tighter, both at the national as well as the city level. In addition, research by Bloomberg NEF shows that the share of electric vehicles in the segment 'light commercial vehicle' is expected to rise the most, after the segments 'passenger', 'medium commercial' and 'last heavy commercial' (McKerracher, Izadi-Najafabadi et al., 2019). Nevertheless, according to estimates by Frost & Sullivan, corporate car sharing should increase enormously. According to these market researchers, only about 200 companies in Europe used corporate car sharing in 2013, but this number is expected to rise to over 4,000 by 2020. After all, this could create access to vehicles for employees who do not have their own company car.

City Context

1. Distances to be traveled

Due to the limited range of electric cars, a pure e-vehicle fleet is not very advantageous for companies in which long distances have to be covered daily. On average, 95% of all daily journeys are at a maximum of 40 km. The range of the electric cars currently on the market is up to 250 km in winter and up to 350 km in summer, meaning they are therefore quite sufficient in most cases.

2. Areas of use and speed of travel

The actual range depends on the driving profile (speed, gradient, ...) on which the e-car is driven and which additional energy consumers (e.g. heating) are switched on. In order to obtain a real range, therefore, about a quarter to a third of the above values must be subtracted. In addition to speed and gradient, the efficiency of the electric car and the air resistance value (cw value) also play a role in the range; because the electric car recovers energy during braking (recuperation effect), electric cars are also particularly suitable for city traffic.

For companies that operate predominantly in cities or in interurban traffic, the switch to electric cars is therefore more advantageous for their vehicle fleet than for companies whose routes increasingly take them along motorways.

3. Plannability of journeys

In connection with the range, it should also be noted that it is less advantageous to use only electric cars as company cars if the routes cannot be planned easily. However, if the same routes are covered every day or if they are always within a plannable range, it is possible to assess in advance for which use electric cars are most appropriate within the company.

But even if the distances are longer, planning is limited or the proportion of motorways is occasionally greater, environmentally-friendly mobility needs not to be completely abandoned. In such cases, the electric car fleet can then be easily supplemented by one or more combustion engines as pool vehicles, which can be accessed at any time. INSTADRIVE offers telematics solutions for company fleets to make the use of these vehicles by several employees as efficient as possible. With the help of a digital key the cars can then be unlocked and used by any authorized person. Information such as the current location or charge status of the e-cars can be accessed at any time via an app. A booking platform also enables the smooth running of operational car sharing.

4. Charging options

The availability of charging stations, or the possibility of installing them, is also a decisive factor in deciding on an operational e-car fleet. An electric car can be charged at any household socket (Schuko). However, a specially fused car socket (type 2) is preferable for safety reasons in the event of continuous use. Ideally, electric cars can be charged at a private parking space or in your own garage, which has the advantage that you are then hardly dependent on external charging infrastructure. In case the electricity can be drawn from a photovoltaic system, one even benefits from an additional cost advantage. If there is no charging station at home, it is advisable to find out about external charging options. Some employers offer their employees the opportunity to charge their electric cars during working hours. Otherwise, a public charging station would have to be used. The possibilities should be checked in advance.

5. Financial benefits

When considering equipping the company fleet with electric vehicles, the cost factor usually plays a role as well. Here, too, precise calculations must be made in order to obtain realistic savings potential. Although electric cars are more expensive to buy than comparable combustion engines, their operating costs are significantly lower than those of gasoline and diesel cars. Not only is charging with electricity (at around €2.50 per 100 km) significantly cheaper than conventional filling up, but an electric car also costs much less for maintenance and repairs. In addition, there are tax advantages for electric cars and the elimination of non-monetary remuneration (up to €960 gross), which represents enormous added value for employees and is therefore equivalent to an immediate salary increase.

Government Initiatives

Several governmental initiatives are supporting the electrification of fleets such as:

  • Temporary exemption of the motor vehicle tax
  • Disadvantageousness equal to company car taxation
  • Wage tax advantages
  • Environmental bonus
  • Funding on the BMVI
  • KfW support programme (240/241)
  • Chinese EV quota
  • Fast E

Use Cases



E-Charging Station with remote control in Mülheim

The solution aims to promote the replacement of fossil fueled vehicles by facilitating use of EVs. The charging infrastructure enables the tenants to charge their EVs. It is implemented in collaboration with various shared E-mobility providers rendering the use of a private car unnecessary.



E-Vehicles Fleet in Valladolid

Municipal staff in Valladolid, Spain, are going electric in their daily work. With a fleet of 13 e-cars, the municipality is leading by example in adopting a more ecological behaviour thanks to EU-funded project REMOURBAN.


Electric Lightweight Vehicles – One for All

Electric multi-purpose vehicles, with a battery swapping system, are ideal for the inner city. This Use Case aimed to demonstrate the feasibility of operating such a theoretical model in a city through implementation of the Adaptive City Mobility (ACM) concept. 


Offering a Test Fleet of E-Bikes and Cargo Bikes

This measure consists of offering companies and residents in Årsta district in Stockholm, the possibility to test e-cargo bikes for a limited period of time in order to find out whether, and to what extent, these vehicles provide a viable mobility option.



Electric Van Test Fleets for Craftsmen and Delivery Companies

The City of Stockholm and partners aim to tackle prejudices against EVs by inviting 20 business in the craft, delivery, and taxi sectors to try electric vans for one year. These businesses will be able to lease an electric van for the same cost as a fossil fuel-powered van.


Prototype for an Ultra-Low-Emission Cargo Vehicle

Within this measure, Madrid City Council cooperated with AVIA, a vehicle manufacturer, to develop a prototype of a 12-ton electric cargo vehicle adapted to the specific needs of Madrid’s urban delivery sector.



Promote the Installation of Electric Vehicle Charging in Multi-Family Housing

The aim of the measure is to inspire and help interested citizens as well as owners of parking facilities with facts and practical advice on how to install EV charging facilities in multi-family houses.


Test Fleets, Policy Incentives and Campaigns for the Uptake of Electric Vehicles

The City of Madrid aimed to foster the use of electric vehicles (EVs) by local companies, through expanding charging networks and testing electric vehicles with Madrid’s Municipal Transport Enterprise.


Electrification of the Municipal Fleet in Turku

10 different electric vehicles (e-bikes, e-cargo bikes, e-vans, e-cars) were tested together with different awareness raising methods for e-mobility in different city departments.



Travel Demand Management and Smart Guiding to Alternative Fuel Stations

A smart phone application is developed to follow up and influence changes in travel behaviour towards a healthier and environmentally friendly travel and commuter process.



Smart traffic signals synchronized to prioritize cleaner vehicles

Traffic lights equipped with signal priority systems give environmentally sound trucks a green light faster than others, reducing their travel time. This works as an incentive for cleaner vehicles.



On-call company transport as a flexible and sustainable alternative to company cars

Thanks to digitalisation and optimisation, a total of 14 accessible vehicles have been successfully operating between the Bonn, Darmstadt and Frankfurt sites. Since then, the company transport service has offered Telekom employees a flexible and sustainable alternative to a company car.

Related solutions

Vehicle Sharing System

Vehicle Sharing System

Vehicle sharing systems allow customers to use various vehicles without the need to own each vehicle. There are different types of vehicle sharing systems on the market. Differences can include the type of vehicle shared, like car sharing, bike sharing, scooter sharing or electric vehicle sharing.

Public Charging System for Electric Vehicles

Public Charging System for Electric Vehicles

The current EU regulation on emissions for cars is the strictest worldwide. Along with further restrictions the thresholds cannot be meet with conventional cars only anymore. One alternative technology, reducing the local emissions, are electric vehicles.

Last Mile Delivery

Last Mile Delivery

Online sales have become an essential part of retail business in recent years. Consequently, the volume of traffic caused by delivery services has increased rapidly. What impacts cities most is he final track of the supply chain, the so called Last Mile Delivery.

Enhanced / Interoperable Internet of Things (IoT)

Enhanced / Interoperable Internet of Things (IoT)

The Internet of Things (IoT) is a constantly and rapidly evolving technological advancement that aims to increase the connectivity of our daily activities. IoT enables more effective and informed decision-making through improved data analysis and increased interconnectedness.

Urban Resilience

Urban Resilience

Urban resilience is the ability of an urban system and all its constituents across temporal and spatial scales to maintain or rapidly return to desired functions in the face of a disturbance.

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